Executive Secretary

Location : Jakarta
Close Date : 31 October 2023

Executive Secretary 

PT Rukun Raharja Tbk 


Job Description: 

  • Maintain the Board of Directors’ agenda and assist in planning appointments, board meetings, conferences, etc. 

  • Attend meetings, take minutes, and follow up with each PIC. 

  • Handle and prioritize all outgoing or incoming correspondence (phone calls, e-mail, letters, packages) for BOD, including ordering flowers, cakes, or other items for partners or family and the details of the arrangement. 

  • Provide support at corporate events as MC (general meeting of shareholders, public expose, etc.). 

  • Make travel arrangements for BODs and employees, including to assist with any issue or ad-hoc needs that need to be handled. 

  • Preparing and reporting petty cash and cash advance expenditures for the operational needs of the Board of Directors. 

  • Translating letters and documents to and from English. 

  • Handle confidential documents, ensuring they remain secure. 



Job Requirements: 

  • Min. Diploma in Secretarial Studies 

  • Min. 2 years’ experience in similar position  

  • Familiar with secretarial tasks 

  • Good computer skills (MS Office) 

  • Good Communication in English (both written & verbal) 

  • Able to handle multiple tasks at one time with tight deadlines 

  • Excellent organizational, time-management, and problem-solving skills